What is OneNotary?
OneNotary provides a comprehensive remote online notarization platform that connects users with over 45,000 state-licensed notaries available around the clock. The platform utilizes advanced AI-powered identity verification, credential analysis, and knowledge-based authentication to ensure secure, legally compliant notarizations across all 50 U.S. states. Users can upload documents in common formats (PDF, text, images up to 35MB), complete identity verification through multi-layered analysis, and meet with notaries virtually via video conference.
The service caters to both individual one-time users and businesses requiring regular notarizations, offering integrations through ready-to-use plugins or REST API for developers. Industries served include law firms, HR departments (Form I-9), financial services, title agencies, auto dealerships, and construction companies. OneNotary maintains SOC 2 Type II, ISO 27001:2022, and MISMO certifications, ensuring enterprise-grade security and compliance. Notarizations start at $25 for a single document with one seal, with completed documents available for download immediately after sessions conclude.
Features
- 24/7 On-Demand Notary Access: Connect with over 45,000 state-licensed notaries available around the clock for immediate notarization needs
- AI-Powered Identity Verification: Three-step verification process including knowledge-based authentication, credential analysis, and government-issued ID scanning with fraud detection
- Multi-State Legal Compliance: Documents notarized online are legally recognized in all 50 U.S. states with automatic state-specific regulation adherence
- Business API Integration: REST API and ready-to-use plugins for seamless integration into existing business workflows and products
- Industry-Specific Solutions: Tailored notarization workflows for law firms, HR (Form I-9), financial services, VMB (PS-1583), title agencies, and auto dealerships
- Enterprise-Grade Security: SOC 2 Type II, ISO 27001:2022, and MISMO certified with encrypted data storage and secure virtual environments
- Instant Document Delivery: Notarized documents available for immediate download upon session completion with email confirmation
- Video Conferencing Platform: Built-in secure video meeting technology for real-time interaction between signers and notaries
Use Cases
- Notarizing legal documents such as power of attorney, affidavits, and contracts from home or office
- Processing employment verification forms (I-9) remotely for HR departments
- Completing real estate closing documents for title agencies and property transactions
- Executing financial services documents including loan applications and banking forms
- Authenticating USPS Form 1583 for virtual mailbox businesses
- Processing vehicle title transfers and sales documents for auto dealerships
- Notarizing construction contracts and contractor agreements
- Handling international document authentication like DS-3053 passport forms
- Streamlining insurance claims processing with embedded notarization workflows
- Managing bulk notarization needs for law firms with multiple client documents
How It Works
Schedule an Online Notarization Session
Register a profile on the OneNotary website, log in, and press the 'New Request' button. An available notary will be automatically assigned to your request, and you'll receive a confirmation email with preparation instructions.
Prepare Your Documents and Complete Verification
Upload your document in PDF, text, or image format (up to 35MB). Complete the identity verification process by answering knowledge-based questions and photographing your driver's license. Submit your payment details before the session begins.
Join the Virtual Notarization Session
When ready, connect with your assigned notary through the secure video platform. The notary will confirm your identity, guide you through the process, and you'll electronically sign the document. Ensure you have a reliable internet connection, webcam, speaker, and microphone.
Receive Your Notarized Document
After you sign, the notary attaches a digital notarization seal and certificate, then closes the session. Your notarized document becomes immediately available for download from the session summary page, and you'll receive an email with a download link.
FAQs
-
What documents can be notarized on OneNotary?
You can notarize any document permitted by your state for online notarization. Each state's laws differ for notarization requirements. If remote notary service is legal in your state for a particular document, you can sign it on OneNotary. Documents must be uploaded in electronic format, supporting commonly used text and image formats such as PDF files, with a maximum size of 35 MB. -
How does OneNotary perform ID verification and credential analysis?
OneNotary partners with a third-party provider to ensure signer identity through a two-step process. First, the signer must answer specific questions confirming their identity. Second, the signer photographs the front and back of their driver's license using a smartphone and sends these images through an encrypted channel where they undergo multi-layered identity analysis using AI, computer vision, and machine learning. Only signers with confirmed identity can proceed with the online notarization session. -
How much does remote online notarization cost?
The cost for remote online notarization of a single document with one notary seal is $25 USD. Each additional seal costs $10. You must enter your credit card details before beginning the online notarization session. OneNotary pre-authorizes the credit card, and payment is processed once the notarization is successfully completed and notarized documents become available in your profile. -
How long does OneNotary keep my notarized documents?
OneNotary keeps your documents for 7 days after the notarization session is completed. Once the session is finished, you'll be redirected to a summary page with a download link, and you'll receive an email with the download link as well. It's important to download your documents within this timeframe. -
How does OneNotary ensure compliance with different state notarization laws?
OneNotary has hand-picked notaries with years of experience to ensure the highest standards of service. When you create a session, OneNotary's system automatically selects the appropriate notary meeting the specific requirements of your document and state. Online notarization requires notaries to adhere to the laws of the state in which they are commissioned, and notaries must verify the signer's ID, confirm voluntary signing, and ensure the signer understands what they are signing.
Related Queries
Helpful for people in the following professions
OneNotary Uptime Monitor
Average Uptime
100%
Average Response Time
1092.11 ms
