Electronic Key Management Solutions
e-Track key management systems eliminate key loss, improve security, accountability, and provide complete audit trails. Trusted by over 350+ UK businesses, including automotive dealerships, police forces, property managers, and logistics operations.
Trusted by Leading UK Organisations
What e-Track Does
We design and manufacture electronic key cabinets with cloud-hosted tracking software that shows exactly who accessed which key, when, and for how long, covering everything from single installations to hundreds of networked units across multiple sites.
1000+
UK Installations
15+
Years Experience
100,000+
Keys Tracked Daily
350+
Satisfied Customers
7
Product Patents
Allianz
Insurance Approved
Your Challenges. Our Solutions.
Why Your Business Needs a Key Management System? Most organisations still using keys on hooks or manual logbooks face three critical problems:
The e-Track Process
Explore the e-Track process, designed to simplify key management and enhance security for your business in 6 simple steps.
1. The System
Store vehicle or facility keys in our intelligent key cabinets. Each key is tracked with impact resistant RFID key tags for seamless reliable dentification.
2. The Setup
Staff authenticate using PIN, fingerprint, or access card. Only authorised personnel can access specific keys based on permissions you set assign in e-Track web.
3. Connect
Our cloud-hosted key management software logs every action. View live dashboards, receive instant alerts, and securely export detailed audit reports
4. Cross-system Compatibility
Our systems are designed to work seamlessly with each other across multiple sites, the perfect solution for continuous growth.
5. Central Control
Admin level permissions allow businesses to control who has access to what key, cabinet and group all from one centralised software platform.
6. Insights & Expansion
Run reports, prove compliance and integrate via API. Ensuring that our solutions integrate seamlessly with your existing setup.
Key & Asset Management Solutions
Quality You Can Trust
What Our Valued Customers Say
We aim to provide excellent customer service for all of our clients.
"The London Clinic, one of the UK's largest independent hospitals, upgraded its entire key management estate with e-Track. The switch-over was smooth with minimal downtime, introducing a cloud-based platform that gives staff faster access, easier reporting, and complete audit trails across departments."
London Clinic Employee
“At Embassy Gardens, Ballymore has seen major improvements in efficiency and security since implementing e-Track. The system is ideal for concierge operations, ensuring complete traceability, removing risk, and improving service. e-Track’s responsive support team has made a noticeable difference in our daily operations. Special thanks to Prez for excellent training and support."
Paul Richards
Head Concierge
“At Hatfield’s, our manual key processes were a challenge. After reviewing the market, we chose e-Track, which has been a game-changer. The key cabinets and easy-to-use software have brought accountability, improved efficiency across multiple locations, and made the job easier for our teams. I highly recommend e-Track to anyone looking to boost performance and customer service.”
Jay Grant
Head of Business
“The whole process was brilliant from start to finish. From arranging cabinet quantities to installation and training, everything was easy and gave me confidence in using the system. The sleek, well-designed solution fits our luxury development perfectly. 5 stars from me highly recommend e-Track and the entire team, including Dan, Adam, Sally, Michael, and Prez for outstanding support.”
Eraldo Ahmetaj
Development Manager
“The e-Track Key Cabinet has been a game-changer for our organisation. It provides security, organisation, easy access to keys, and full accountability. The tracking system is intuitive and reliable, giving us peace of mind knowing exactly who accessed each key. Highly recommended for any business needing a smart key management solution.”
Ryan Saunders
General Sales Manager
“VW Bridgend recently installed the e-Track electronic cabinet, and the whole experience was smooth and efficient. Installation was quick and tailored to our site. Key organisation is now far easier, and we feel more secure knowing everything is stored safely in one place. Highly recommend.”
Gareth Downes
Head of Business
"We love the e-Track key box system! We are able to ensure that keys remain on property and always know who has the keys at any given time. The customer service is excellent as well."
Victoria Owens
Human Resources Manager
"It’s been a pleasure! I’m among the first Hyatt Place hotels to implement an electronic lockbox, and our corporate engineer is interested in its progress as well. I would gladly promote e-Track to our other hotels."
Bill Styck
General Manager
Built to Last. Trusted to Perform.
Join 350+ organisations that switched to e-Track in the past 5 years for superior quality, local support, and unbeatable value.
Engineered for Longevity
Unlike competitors using lightweight aluminium, e-Track electronic key cabinets are manufactured in the UK from 3mm high-grade mild steel with 6mm reinforced doors. Our systems are designed to operate for 15+ years, reducing total cost of ownership.
Intelligent Innovation
e-Track holds 7 UK patents for key management innovations. We invested over £1 million in R&D (2023–2024) to deliver cutting-edge features like beacon warning systems, biometric readers, and cloud-based fleet integration that others can't match.
Allianz Approved Insurance
Every e-Track high-secure key cabinet meets Allianz insurance-approved standards with 7-lever key override, multi-point locking bars, encrypted access protocols, and tamper-proof construction. The most secure cabinet on the market.
Scalable & Connected
Whether you manage one location or 50, e-Track key management software scales effortlessly. Integrate with existing access control systems, Dealership Management Systems (DMS), and fleet management platforms via our robust web API.
Trusted by Top Businesses
From Marriott Hotels and Hyatt to Vertu Motors and Big Motoring World, e-Track is the key management system of choice for organisations that demand reliability, security, and proven ROI.
UK Support & Solutions
Get expert installation, training, and ongoing support from our Birmingham-based team. We offer flexible purchase plans, hire options, and financing to match your budget without compromising on quality.
Proven Results Across Industries
Discover how e-Track helps leading organisations reduce key loss, cut replacement costs, and improve operational efficiency. Our solutions are trusted across automotive, fleet, logistics, government, and security sectors.
Big Motoring World Implements Efficient e-Track Vehicle Key...
- 5,000 minutes per day saved in key search time
- Zero lost keys in 12 months
- £3,000+ saved in key replacement costs
Stansted BMW Enhanced it's Security by Installing e-Track’s Dynamic...
What they say about us “The discovery was easy given the reports of benefits to our sister retailers. I found the quoting...
Metropolitan Police Enhances Fleet Security and Efficiency with...
What They Say About UsThe Metropolitan Police Service (MPS), the UK's largest police force with over 43,000 officers and...
Key Management Solutions by Industry
Automotive Dealerships
Secure and track vehicle keys across sales, service, and fleet operations, reducing losses and speeding up daily handovers.
Police Fleet
Maintain strict control, accountability, and compliance for keys, vehicles, and secure assets across stations and teams.
Property Management
Manage access to buildings, plant rooms, and shared assets with full visibility across sites and teams.
Transport & Logistics
Control high-volume vehicle keys and yard operations while keeping fleets moving and fully auditable.
Healthcare
Protect critical access points, equipment, and staff keys while supporting compliance in fast-paced environments.
SecureFacilities
Centralise key control for guarded sites, secure locations, and critical infrastructure with full audit trails.
Looking to contact e-Track?
Contact us heree-Track in Action
See what e-Track is doing and talking about.
e-Track Showcases Trinity & Neo at Automotive Management Live
e-Track recently attended Automotive Management Live, where we had the opportunity to showcase our latest key management...
e-Track's Sustainable Solutions & Secure Future.
Discover how e-Track’s intelligent key management systems support sustainability, reduce fleet waste, and contribute to a...
Insurance Approved High Secure Cabinets
Learn how e-Track’s insurance-approved key cabinets meet rigorous security standards, supporting compliance and protecting...
Frequently Asked Questions
A key management system (also called an electronic key cabinet or intelligent key cabinet) is a secure solution that stores, tracks, and controls access to physical keys and assets. Unlike traditional keys on hooks or manual logbooks, these systems use RFID key tags, cloud-based software, and multi-factor authentication to provide real-time visibility into who accessed keys, when, and for how long. This eliminates key loss, improves security, and ensures complete audit trails for compliance.
Electronic key management system price varies based on capacity, features, and customisation. Entry-level systems for small businesses start around £2,000-£3,000, while enterprise solutions for dealerships or fleet management range from £5,000-£15,000+. e-Track offers flexible purchase plans and financing options from £199/month to match your budget.
Contact us for a tailored quote based on your specific requirements.
e-Track key management systems include:
Authentication: Multi-factor options including PIN codes, fingerprint biometric readers, or RFID access cards
Physical security: High-grade mild steel construction (1.5mm standard, 3mm high-secure), 6mm reinforced doors, 7-lever cabinet key override, multi-point locking bars, optional anti-tamper seals
Digital security: Encrypted data transmission, role-based permissions, tamper alerts
Compliance: Automatic audit trails, real-time activity logging, exportable reports for ISO/HSE compliance
Insurance standards: Meets UK insurer requirements for secure key storage
All electronic key cabinets are manufactured in the UK to ISO 9001:2015 and BS 7984 standards. Far more secure than a standard digital key safe.
For car dealerships and fleet operations, e-Track key management systems solve critical challenges:
Reduce key loss: Real-time key tracking eliminates missing keys
Speed up key access: Find any key in under 30 seconds
Lower insurance costs: Proof of secure storage reduces premiums
DMS integration: Connect with existing dealership key management systems
Customer experience: Faster vehicle handovers, improved service
Compliance: Complete audit trails for security and accountability
Trusted by Vertu Motors, Group 1 Automotive, Big Motoring World, and 200+ UK dealerships for car dealership key management and vehicle key management systems.
Installation: e-Track's UK-based technical team handles professional installation, typically completed within one day for standard systems. We provide full training and system setup.
Maintenance:
12 months parts and labour warranty
Lifetime warranty on e-fobs (RFID key tags)
Remote software updates included
Replacement parts available throughout system life
Average system lifespan: Build to last 15+ years (T&C applied)
Yes. e-Track key management system software integrates seamlessly with:
Dealership Management Systems (DMS)
Access control systems
Fleet key management platforms
Vehicle fleet management systems
Property management software for keys property management
Custom integrations via web API
Our technical team works with you to ensure smooth integration with your existing infrastructure.
e-Track offers superior value through:
UK Manufacturing Quality: Built in Birmingham to last 15+ years
Modern Technology: Cloud-based software, mobile access, real-time visibility
Local Support: UK-based team for installation, training, and ongoing support
Cost-Effective Solution: Flexible financing from £199/month with transparent pricing
Proven Track Record: 1,000+ installations, 350+ businesses, 15+ years’ experience
Choose based on your industry and specific needs:
Small teams (20-50 keys): Entry-level key cabinet with cloud software
Medium operations (50-200 keys): Multi-cabinet installation with centralised control
Key management system large enterprises (200+ keys): Networked systems across multiple locations with full integration
Not sure? Contact us for a free consultation and system recommendation.
Yes. e-Track provides complete key management accessories including:
RFID key tags (impact-resistant, lifetime warranty)
Anti-tamper seals for added security
Biometric readers for fingerprint authentication
Mounting hardware and cabinet key accessories
Replacement parts and upgrade options
All accessories are designed to work seamlessly with e-Track systems.