{"id":1432,"date":"2024-07-30T09:56:20","date_gmt":"2024-07-30T13:56:20","guid":{"rendered":"https:\/\/docs.gravitysmtp.com\/?p=1432"},"modified":"2025-11-17T11:48:53","modified_gmt":"2025-11-17T16:48:53","slug":"wordpress-email-management","status":"publish","type":"post","link":"https:\/\/docs.gravitysmtp.com\/wordpress-email-management\/","title":{"rendered":"WordPress Email Management"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-overview\">Overview<\/h2>\n\n\n\n<p>Gravity SMTP&#8217;s email management feature efficiently manages email notifications from your WordPress site. With easy-to-use toggles, you can enable or disable default email notifications from WordPress. This feature provides complete control over email notifications sent from your site, ensuring that your users receive only relevant information.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-where-to-find-these-settings\">Where To Find These Settings<\/h2>\n\n\n\n<p>The WordPress Email Management options can be found by clicking the <a href=\"https:\/\/docs.gravitysmtp.com\/settings\/\">Settings<\/a> main menu option and then choosing <strong>Emails<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-email-management-settings-reference\">Email Management Settings Reference<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-admin\">Admin<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1004\" height=\"800\" src=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-34.png\" alt=\"Image showing Admin Email management settings\" class=\"wp-image-1491\" style=\"width:500px\" srcset=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-34.png 1004w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-34-300x239.png 300w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-34-768x612.png 768w\" sizes=\"auto, (max-width: 1004px) 100vw, 1004px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th>Setting<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td><strong>Site Admin Email Change Attempt<\/strong><\/td><td>Sent to the proposed new Site Admin email address when the Administration Email Address is changed in WordPress General Settings.<\/td><\/tr><tr><td><strong>Site Admin Email Changed<\/strong><\/td><td>Sent to the old Site Admin email address when the Administration Email Address change has been confirmed.<\/td><\/tr><tr><td><strong>Network Admin Email Change Attempt<\/strong><div><label class=\"gform-label gform-typography--size-text-sm gform-typography--weight-medium gform-toggle__label\" for=\"toggle-gravitysmtp_email_stopper_change_of_network_admin_email_address_is_attempted\" style=\"-webkit-font-smoothing: antialiased; box-sizing: border-box; letter-spacing: normal; white-space-collapse: collapse; background-color: rgb(255, 255, 255);\"><\/label><\/div><\/td><td>Sent to the proposed new Network Admin email address when the Network Admin Email is changed in Network Settings<strong><sup>1<\/sup><\/strong>.<\/td><\/tr><tr><td><strong>Network Admin Email Changed<\/strong><\/td><td>Sent to the old Network Admin email address when the Network Admin Email change has been confirmed<strong><sup>1<\/sup><\/strong>.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><strong>1.<\/strong>&#8211; The setting is available when WordPress Multisite is enabled, and the user can manage it.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-automatic-updates\">Automatic Updates<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"790\" src=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-26.png\" alt=\"Image showing Automatic Updates Email management settings\" class=\"wp-image-1476\" style=\"width:500px\" srcset=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-26.png 920w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-26-300x258.png 300w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-26-768x659.png 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th>Setting<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td><strong>Automatic Plugin Update<\/strong><\/td><td>Sent to the Site Admin when a background automatic update to a plugin completes or fails.<\/td><\/tr><tr><td><strong>Automatic Theme Update<\/strong><\/td><td>Sent to the Site Admin when a background automatic update to a theme completes or fails.<\/td><\/tr><tr><td><strong>Automatic Core Update<\/strong><\/td><td>Sent to the Site Admin when a background automatic update to WordPress core completes or fails<\/td><\/tr><tr><td><strong>Full Background Update Result Log<\/strong><\/td><td>Sent to the Site Admin. Only sent when using a development version of WordPress.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-comments\">Comments<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"468\" src=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-27.png\" alt=\"Image showing Comments Email management settings\" class=\"wp-image-1477\" style=\"width:500px\" srcset=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-27.png 920w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-27-300x153.png 300w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-27-768x391.png 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th>Setting<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td><strong>Comment Awaiting Moderation<\/strong><\/td><td>Sent to the Site Admin and Post Author (if they have the ability to edit comments) email address when a user or visitor submits a comment and it is awaiting moderation.<\/td><\/tr><tr><td><strong>Comment is Published<\/strong><\/td><td>Sent to the Post Author email address when a comment is published.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-new-site\">New Site<\/h3>\n\n\n\n<p class=\"alert_yellow pad_20\"><strong>Note:<\/strong> These settings are available when WordPress Multisite is enabled, and the user has the capabilities to manage it.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"802\" src=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-32.png\" alt=\"Image showing New Site On WordPress Multisite Email management settings\" class=\"wp-image-1482\" style=\"width:500px\" srcset=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-32.png 920w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-32-300x262.png 300w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-32-768x669.png 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th>Setting<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td><strong>New Site Created<\/strong><\/td><td>Sent to the Network Admin email address when a New Site is created from Network Admin.<\/td><\/tr><tr><td><strong>User Registers New Site<\/strong><\/td><td>This email is sent to the Network Admin email address when a user activates a new site or a site is added from the Network Admin.<\/td><\/tr><tr><td><strong>New Site Network Admin Notification<\/strong><\/td><td>This email is sent to the new Site Admin email address when a user activates a new site or a site is added from the Network Admin.<\/td><\/tr><tr><td><strong>New Site Admin Notification<\/strong><\/td><td>Sent to new Site Admin email address when user activates a new site, or a site is added from the Network Admin.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-new-user\">New User<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"868\" src=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-33.png\" alt=\"Image showing New User Email management settings\" class=\"wp-image-1483\" style=\"width:500px\" srcset=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-33.png 920w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-33-300x283.png 300w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-33-768x725.png 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th>Setting<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td><strong>New User Invited to Site<\/strong><\/td><td>Sent to the User email address when they are invited to join a site<strong><sup>1<\/sup><\/strong>. <\/td><\/tr><tr><td><strong>New User Created<\/strong><\/td><td>Sent to the Network Admin email address when a new user is created via wpmu_create_user()<strong><sup>1<\/sup><\/strong>.<\/td><\/tr><tr><td><strong>User Added or Activated<\/strong><\/td><td>Sent to the User email address when they are added or their account is activated<strong><sup>1<\/sup><\/strong>.<\/td><\/tr><tr><td><strong>New User Admin Notification<\/strong><\/td><td>Sent to the Site Admin email address when a new user is created.<\/td><\/tr><tr><td><strong>New User Notification<\/strong><\/td><td>Sent to the User email address when their account is created.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><strong>1.<\/strong>&#8211; The setting is available when WordPress Multisite is enabled, and the user can manage it.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-personal-data\">Personal Data<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"630\" src=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-35.png\" alt=\"Image showing Personal Data Email management settings\" class=\"wp-image-1500\" style=\"width:500px\" srcset=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-35.png 1000w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-35-300x189.png 300w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-35-768x484.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th>Setting<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td><strong>Personal Data Request Confirmation<\/strong><\/td><td>Sent to the Site Admin email address when a User confirms a Personal Data Export or Erasure Request.<\/td><\/tr><tr><td><strong>Personal Data Export Sent<\/strong><\/td><td>Sent to the Requester&#8217;s email address when an administrator has processed a Personal Data Erasure Request.<\/td><\/tr><tr><td><strong>Personal Data Erased<\/strong><\/td><td>Sent to the Requester email address when an administrator has processed a Personal Data Erasure Request.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-user\">User<\/h3>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"904\" src=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-31.png\" alt=\"Image showing User Email management settings\" class=\"wp-image-1481\" style=\"width:500px\" srcset=\"https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-31.png 920w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-31-300x295.png 300w, https:\/\/docs.gravitysmtp.com\/wp-content\/uploads\/2024\/07\/image-31-768x755.png 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th>Setting<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td><strong>User Password Reset Request<\/strong><\/td><td>Sent to the User email address when a password reset is requested by the User or an administrator.<\/td><\/tr><tr><td><strong>User Password Reset<\/strong><div><label class=\"gform-label gform-typography--size-text-sm gform-typography--weight-medium gform-toggle__label\" for=\"toggle-gravitysmtp_email_stopper_user_resets_their_password\" style=\"-webkit-font-smoothing: antialiased; box-sizing: border-box; letter-spacing: normal; white-space-collapse: collapse;\"><\/label><\/div><\/td><td>Sent to the Site Admin email address when a User resets their password.<\/td><\/tr><tr><td><strong>User Password Changed<\/strong><\/td><td>Sent to the User when their password is changed.<\/td><\/tr><tr><td><strong>User Email Change Attempt<\/strong><\/td><td>Sent to the proposed new User email address when a User attempts to change their email address.<\/td><\/tr><tr><td><strong>User Email Changed<\/strong><\/td><td>Sent to the User email address when they confirm their email address change.<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Gravity SMTP&#8217;s email management feature efficiently manages email notifications from your WordPress site.<\/p>\n","protected":false},"author":13,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_autodraft_ids":["th_el1722880407520"],"_sb_is_suggestion_mode":false,"_sb_show_suggestion_boards":false,"_sb_show_comment_boards":false,"_sb_suggestion_history":"","_sb_update_block_changes":"","_is_real_time_mode":false,"_realtime_collaborators":"","footnotes":"","cf_checklist_status":[]},"categories":[39],"tags":[],"class_list":["post-1432","post","type-post","status-publish","format-standard","hentry","category-tools-and-settings","wpautop"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6.1 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>WordPress Email Management - Gravity SMTP Documentation<\/title>\n<meta name=\"description\" content=\"The Email management settings reference for Gravity SMTP.\" \/>\n<meta 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