Phobos: time planning bot

Regain control over meetings and get your personal resilience back!

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Inspiration

After studying articles, provided by the organizers about working from home, Covid-19 impact on usual office life, work-related stress and burnout, we have highlighted areas that can be improved with the right time management tool.

  • Studies shows that time management helps people feel better about their lives because it helps them schedule their day-to-day around their values and beliefs, giving them a feeling of self-accomplishment. Effective time management can help productivity and your overall mental health.
  • Lack of social contact and variety of environment would be the negative effect of working at home, so compensating for both these things with your non-work time is pretty crucial. While survey data shows that employees’ satisfaction with “balance between work and personal life” has improved since the height of the pandemic (jumping 9 percentage points between November and June), Microsoft surveys show that achieving that balance continues to be an effort for many. So when creating a schedule that works for you, think about the best way to achieve balance at work and in your personal life. And our solution can do it for you.
  • Elliot Reimers of Rave Reviews stated that work shouldn’t just be remote, but also the adoption of flexible hours. It includes the ability to schedule work meetings and important discussions for the time when you are most productive and concentrated, for example, 11am-3pm.

What it does

Phobos chat bot allows you to schedule meetings with friends and colleagues, taking in count your state of mind (flexible/focused/expressive), already booked events and possibilities to adapt your schedule in favor of meetings with higher priority.

Challenges we ran into

Initially we decided to make chat bot for Microsoft Teams, considering Microsoft is one of the challenge organizers. After configuring Azure, Microsoft 365 and Bot Framework, it revealed that getting all necessary permissions in purpose to add newly created chat bot in Teams may take one full hackathon day. Because of that we have been forced to change stack of technologies and threw out written code.

Accomplishments that we're proud of

  • Working solution that we would like to use on a daily basis
  • Elegant design
  • Surviving sleepless nights

What we learned

  • New technologies
  • Developing for MS Teams specifics
  • How to cope with mental health issues, developing structured daily routine

What's next for Phobos time planning bot

  • Enabling bot on more chat platforms, such as MS Teams and Slack
  • Adding machine learning to suggest meeting times based on activities
  • Adding new features, like increasing collection of states of mind and meeting prioritization with special tags

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