National Association of Black Journalists
NABJ Event Request & Planning Form
NABJ DOES NOT GIVE HONORARIUMS.
Thank you for your interest in developing, managing, or organizing a virtual or in-person event as a representative of the National Association of Black Journalists (NABJ).
Below are the processes and accompanying required forms necessary to receive approval and activation of your event. If approved, you will receive the Event Activation Document with follow-up details.
The event will not receive final approval until the budget for the event is approved in writing by Finance Director Nate Chambers. No financial commitment should be made to anyone without final approval in writing by NABJ Finance Director Nate Chambers.
We are here to help guide you through the process and to help ensure success at all levels of your event.
Board members, task forces, committees, and volunteers/vendors of the National Organization should submit the below requested information and forms for any of the following events that will utilize the NABJ name, which include, but aren’t limited to:
*Webinars
*Virtual Events (i.e. Zoom, live streams, social media events - including Clubhouse and Twitter Spaces, for example)
*Media Institutes
*Summits
*One-Day Training Events
*Regional or Other Conferences
*Job Fairs
*Special Events
*Portfolio Reviews, Networking and Mentoring Events
*Meetings and special activities (in-person or online) that will be publicly promoted
*All in-person events that are not regular chapter/task force/committee meetings
Board members, task forces and committees are asked to collaborate with the National Office throughout the process to include programs, activities, projects, and material that will represent the National Organization or use its name.
**Please stay in contact with the appropriate staff from concept to completion, as departmental approvals and sign-offs will be required along the way.
Section 1:
Webinars Proposed by Members, the Board, Task Forces, Committees, and Chapters
If you are requesting to propose or host a webinar or virtual event (any online activity) on NABJ’s platforms or on your own under the NABJ name, submit your request for approval here:
https://bit.ly/2026NABJWebinarRequest
and skip the form below.
**Note: Chapters who use their own logo and name for webinars/events do not require National approval unless the National logo is being used or the Board, a Task Force or a Committee is co-sponsoring.
Section 2:
Webinars Proposed by Partners
If the webinar you are proposing includes a partner that wants to sponsor the webinar or virtual event (online activity), call oe email or NABJ Development NABJ Director Faye Sigers at 737-224-3013 and
fsigers@nabj.org.
Section 3:
Approval Process and Forms for All Other Events and Event Promotions
For all other events and activities complete the form below Section 4.
**Please note: You cannot announce or market an event without it being approved via this process. See section O for details on marketing requirements.
**NOTE: If you are proposing a virtual event or webinar, once you complete the form in Section 2 or submit the required email in Section 3, you will be contacted to facilitate the marketing process.**
Section 4: For All Other Events Outside Of Webinars And Virtual Events, Please Complete The Following Form
Please note that this form should be submitted at least 3-4 months prior to the proposed event start date. For 2026 Region Conferences and Media Institutes, this form should be submitted by Friday, October 31, 2025, with also submitting the budget requirements to NABJ Finance Director Nate Chambers.
Please note your event cannot be activated or marketed until your event is approved and finalized.
Please Type N/A Or Not Applicable If Specifics Of Your Request Does Not Apply To Your Event)
No financial commitment should be made to anyone without final approval in writing by NABJ Finance Director Nate Chambers.
A. Your Contact Information
Name
*
First
Last
Email
*
Phone Number
*
###
-
###
-
####
B. Suggested title of event
*
C. Who suggested this event? Who tentatively approved the event? Please explain below.
**Note: Final approval comes after completed submission and review process.**
(For example: NABJ President, Board Member Task Force/Committee Chair, Executive Director, Finance Director)
*
D. Purpose of event
*
E. Proposed event date(s)
*
F. Proposed event time(s)
*
G. Location of event: (Venue, City, State)
(Remember: if your event is a virtual event or webinar please submit the form using Sections 1 or 2 above instead.)
*
H. List the proposed schedule of activities and event outline below. Please write in bullet form to include the session/event title, timing, and location.
*
I. Estimated attendance
*
J. Will there be a ticket or registration fee to attend?
**Note: Payment and fee processes will be coordinated with staff.**
*
Yes
No
K. Food and Beverage
Please indicate below your proposed meal functions at your event.
K1. Will there be food and beverage needs?
*
Yes
No
K2. What type of meal functions do you plan to offer? *Check all that apply.*
Breakfast
Lunch
Dinner
Reception
Other (Water, Snacks, etc.)
K3. How many breakfast functions do you plan to have?
K4. How many lunch functions do you plan to have?
K5. How many dinner functions do you plan to have?
K6. How many reception functions do you plan to have?
K7. How many snack/other offerings do you plan to have during the event?
L. Audio and Visual Needs
Please provide details about your expectations for audio and visual services at the facility.
L1. Will there be audio and visual needs?
*
Yes
No
L2. Will you need any of the following? **Check all that apply.**
Microphones/speakers
Screen/projection
Computer connections (such as panelist appearing via Zoom)
Other
M. Job Fair
Please provide details about your expectations or plans to host a job fair at your event.
M1. Will there be a job fair?
Yes
No
M2. Please indicate the number of tables/booths you would like to offer.
**Note: Table/Booth offerings may be based on available space at venue. Most table settings/booths come with a standard sized 5-6 ft. table and 2-3 chairs. There will also need to be space available for the exhibitor to display pop-up banners, etc.**
1 table/booth
2 tables/booths
3 tables/booths
4 tables/booths
5 tables/booths
6-10 tables/booths
More than 10 tables/booths
More than 20 tables/booths
N. Sponsors/Partners (include contact info) you have spoken to about this event.
(Remember: Partners must have agreements in place with the Development Director Faye Sigers (
fsigers@nabj.org
) after the event is approved and before any commitment is made.)
Also, note all potential expenses related to this event and how potential sponsors or others (i.e. Task Force budget) will offset the expenses.
*
O. Do you need marketing/promotions support or services for this event?
**Whether created by the National Office or by someone external, all marketing/promotions must first be approved by NABJ Communications before made public. Please email comms@nabj.org if you have any questions or submit an
NABJ Communications Service Request.
**Please only submit marketing requests after your event is approved by the National Office. The National Office will follow up with you after your event is approved to discuss marketing as well.
*
Yes, I will need marketing support or approval of marketing.
No, this event will not be marketed externally.
P.
Disclaimers & Notices
**If your event is approved, key National Office Staff will follow up to collect all details regarding your event needs and to help you coordinate with the venue/facility, and discuss financial and contractual guidelines.
**NOTE: The National Office may not be able to accommodate your request depending on the specifics of your request and potential scheduling conflicts.
**Once submitted, please give the National Office at least 3-5 business days to review and respond to your request.
**Please note: Additional approval time may be required, if more information is needed.
**All logos, branding, marketing graphics, materials, videos, etc., webpages, social media accounts, etc. created for any event or activity using NABJ’s name, likeness or logo, must be approved by the National Office before use.
**NABJ DOES NOT GIVE HONORARIUMS.
The event will not receive final approval until the budget for the event is approved in writing by Finance Director Nate Chambers. No financial commitment should be made to anyone without final approval in writing by NABJ Finance Director Nate Chambers.
Confirm Acknowledgement of the Disclaimers and Notices
I have read and understand the disclaimers and notices.
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