Your vacation and absence planning, fully
integrated with Microsoft 365

Yes, our Free Plan is completely free to use – no hidden fees or expiration. It's ideal for small teams or as a starting point. As your needs grow, you can upgrade to a paid plan at any time with additional features.

absentify integrates seamlessly with your existing calendar tools. We currently support:

• Outlook Calendars
• Outlook Shared Calendars
• Microsoft Teams Group Calendars
• Any calendar that accepts iCal links

Your absences are automatically synced and always up to date in your calendar – with no manual effort required.

Yes, absentify automatically includes public holidays – worldwide. We consider both national and regional differences. These holidays appear directly in your absentify calendar and are also visible in Outlook when synced.

Absolutely! You can create custom absence types like vacation, sick leave, home office, etc., and define specific colors, quotas, and rules for each. You can also set up multi-level approval processes based on department or leave type – tailored exactly to your internal workflows.

With absentify, you can replicate your team and department structure exactly. Create roles, departments, teams, and workflows as needed. You can also connect Microsoft Entra ID or Microsoft Teams groups – so new employees are automatically added, assigned, or removed without manual effort.

Your personal profile shows a complete overview of your taken and remaining leave – whether by full days, half days, or even minutes (e.g., 15-minute steps). Admins can access real-time reports to support team planning and resource visibility.

You can create a dedicated absence type for home office and apply your own rules, such as approval requirements or visibility settings. This makes remote work just as manageable as traditional leave – all in one place.

Yes, you can assign a substitute for any absence. This person will automatically receive a notification and can take over relevant tasks during the absence. This ensures your team stays informed and nothing falls through the cracks.

Approvers receive automatic email notifications when a new request is submitted. Employees are also informed when their request is approved or declined. In addition, Microsoft Teams notifications are sent – including direct approval or rejection options within Teams.

Yes, you can upload your logo, adjust the color scheme to match your corporate design, and even customize the name and icon of the absentify app in Microsoft Teams or Outlook – ensuring a consistent and professional appearance.

Yes! With absentify, your Outlook out-of-office replies are set automatically when a leave starts – and removed again once it ends.

You can define custom templates per leave type, including placeholders like:

• Return date
• Name & email of the substitute
• Personalized messages for each type

These templates are auto-filled – no need to write messages manually. Companies can also create company-wide templates, ensuring a consistent and professional out-of-office message for all employees.

Yes, absentify is available in multiple languages.

Every user can select their preferred language in their personal profile – making it perfect for international teams.

Currently supported languages:

🇬🇧 English, 🇩🇪 German, 🇫🇷 French, 🇮🇹 Italian, 🇪🇸 Spanish, 🇭🇺 Hungarian, 🇵🇱 Polish, 🇺🇦 Ukrainian, 🇹🇷 Turkish, 🇷🇺 Russian, 🇵🇹 Portuguese

Data security is a top priority for us. absentify is:

• ISO 27001 certified
• GDPR-compliant
• Microsoft 365 app certified

Your data is encrypted, stored securely in EU data centers, and backed up regularly – with full compliance and peace of mind.

absentify offers many advantages over traditional Excel sheets:

• Automated workflows: Leave requests, approvals, and backups run digitally – no more manual tracking or email loops.
• Clear roles & permissions: You control exactly who sees what – no risk of exposed files.
• Centralized data: One system, always up to date - no duplicates, no confusion.
• Microsoft 365 integration: Use directly in Outlook and Teams - no separate tools needed.
• No double user management: Extra ID integration keeps user data synced automatically.
• Real-time reports & dashboards: Leave balances, absences, and trends - always available.
• Certified security: GDPR-compliant, ISO-certified, and Microsoft-verified.
• Multi-language support: Ideal for diverse, global teams.
• No more Excel chaos: No version conflicts, lost files, or manual errors.